What is the correct way to make a motion?

What is the correct way to make a motion?

• A. Stand quietly and wait for instruction.
• B. Shout the proposal to the chair.
• C. Say 'I move that' followed by a statement of the proposal.
• D. Speak without raising your hand.

Answer: (C)

In meetings that use formal procedures, starting a motion requires a clear, formal statement that invites consideration. The proper way is to say I move that, followed by the specific proposal. This wording signals to the chair and everyone else that you are presenting a formal item for debate and a vote, not just sharing an idea. Saying the exact phrase makes the motion official and helps the meeting transition into discussion and decision. It also helps with accurate minutes, since the motion is clearly recorded. Waiting quietly or shouting at the chair doesn’t initiate a formal motion, and speaking without raising a hand or without addressing the chair can break the meeting’s order. The key is using the distinct phrase that introduces a motion, which sets the process in motion in a respectful, organized way.

In meetings that use formal procedures, starting a motion requires a clear, formal statement that invites consideration. The proper way is to say I move that, followed by the specific proposal. This wording signals to the chair and everyone else that you are presenting a formal item for debate and a vote, not just sharing an idea.

Saying the exact phrase makes the motion official and helps the meeting transition into discussion and decision. It also helps with accurate minutes, since the motion is clearly recorded.

Waiting quietly or shouting at the chair doesn’t initiate a formal motion, and speaking without raising a hand or without addressing the chair can break the meeting’s order. The key is using the distinct phrase that introduces a motion, which sets the process in motion in a respectful, organized way.